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Dakota Software's Blog for EHS and Sustainability Professionals

Improved Hours Worked Tracking Simplifies Safety Reporting

January 21st, 2021

Improved Hours Worked Tracking Simplifies Safety Reporting

While many were happy to say "goodbye" to 2020, the arrival of 2021 means that EHS professionals must start preparing their annual reports. At the top of most lists is the OSHA Form 300A, the summary of the total number of job-related injuries and illnesses that occurred at your company during 2020. Because this report is completed just once per year, it's easy to forget the details and calculations involved.

To help our clients, Dakota’s Incident Management application has been updated to make it easier to track Hours Worked and submit the required reports for all your locations. If you’ve been entering Hours Worked throughout the year, great! This article will help you export your various safety reports, including data for OSHAs Injury Tracking Application (ITA). If you’ve been slacking on this, read on...

What’s New?

Hours Worked forms - In 2020, a new Hours Worked form was introduced in the Scout Incident Management application that allows users to track all of their safety metrics in one place. It tracks Head Count and Hours Worked, supports categorization of employees (Full Time, Part Time, etc.), and allows individual facilities to set TRIR, DART, and other Safety Targets. Like all Scout applications, email reminders help to keep things on track and Event Logs show who edited the items, what was changed, and when the changes were made.

Importing of Hours Worked data - Are you behind on keeping your personnel metrics data up-to-date? Beginning with Version 12.3, Dakota Incident Management clients can now import their annual and historic Hours Worked and Head Count data. Users can import for multiple locations at one time and validation rules confirm successful uploads and notify users of any errors. All import interactions are also tracked in the Event Log for accountability and record keeping.

This Hours Worked data, combined with Injury/Illness records, allows the system to automatically calculate the key statistics required, populate the OSHA 300A report for posting at the establishment, and create a properly formatted upload file for submitting to OSHA's Injury Tracking Application (ITA) (here is an overview of those requirements). For clients with TRIR and Rate Target dashboards, the Hours Worked data is also used for your rolling and calendar trend charts.

Questions? If you do not see the Hours Worked import option on your Administrator Management Options page, or if you have general questions about preparing data for your annual safety reports, contact us at support@dakotasoft.com to learn more.

Robert Kimball

Robert Kimball

Director of Marketing

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