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Preparing your Data for OSHA’s Electronic Injury Tracking Reporting Requirements

January 31st, 2020

Preparing your Data for OSHA’s Electronic Injury Tracking Reporting Requirements

OSHA's Electronic Reporting deadline of March 2 is rapidly approaching. To save our clients time and effort, Dakota’s Incident Management platform can export a CSV file that can be uploaded to OSHA's online Injury Tracking Application (ITA). Whether for a single facility (establishment) or for all of the facilities in the organization, it takes mere seconds to complete this crucial regulatory requirement. While more than half of OSHA’s unplanned inspections originate in an employee complaint, the failure to submit this data provides OSHA with its own independent justification.

General instructions for running reports can be found in the Scout Help menu, but here are a few things to know in order to correctly generate this report.

  • Obviously, you must first capture some or all of your incidents in Dakota Scout or have imported them. Having this data in Scout not only allows you to track and trend safety data but also sets you up for the one-click OSHA electronic submission file export.
  • In order to accurately report your facilities, you must designate each folder that represents a facility as a 'Site' in your Organizational Hierarchy. This is accomplished by right-clicking on a folder, selecting the 'Properties...' option in the pop-up menu, checking the 'Site' box, and filling in the Site Properties (Facility Name, Address, City, etc.). Make sure to enter your Employer Identification Numbers (EIN) as it is now requireed when submitting the Form 300As.
  • To accurately report the man-hours worked and headcount, you must be tracking these statistics in Dakota Metrics using the standard Hours Worked form. Please note that the Metrics form where this information is being tracked must reside in/under the same Site folder as the Scout Incident items. Newer client should use the equivalent form in Dakota Scout.

Once you have implemented these simple steps, you're ready to export the OSHA electronic submission file. If you have any questions or need assistance please reach out to us at support@dakotasoft.com.

Jay Finegan, CHMM

Jay Finegan, CHMM

Compliance Services Leader

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