Features | Dakota Software for Environmental Health & Safety Compliance

Features

Dakota does things differently. Our systems automatically notify users of regulatory changes while our personalized dashboards provide insight to decision makers and guidance at the points of control. The result? Compliance just happens.

Web-based Access

Integrated Content

Site-Specific Applicability

Configurable SmartForms

Business Intelligence

Compliance Calendars

Online Collaboration

Mobile Workflows

Web-based Access

Dakota Software's products are available through a Software as a Service (SaaS) subscription. That means users access their data through a standard web browser with no need for special equipment or complicated customizations.

Continually augmented performance and features
Permission-based access for enhanced control
Superior integration, scalability, and security
Self-hosting is available for clients with special circumstances

Integrated Content

Don't settle for a library without books. Dakota's translated regulatory content fuels our EHS compliance software solutions. This plain-language library of action-forcing citations is constantly enriched by our team of regulatory experts. Dakota's approach is truly unique and must be seen to be believed.

Reference Library provides guidance to staff at the points of control
Research Center links directly to the Electronic Code of Federal Regulations
Monthly updates and alerts notify users of all applicable regulatory changes
Content is mapped to audit questions and professionally developed compliance tasks

Site-Specific Applicability

Using proprietary Decision-Tree-Logic, ProActivity helps organizations determine which regulatory requirements are applicable to their locations, facilities, or pieces of equipment. It then guides them in the creation of site-specific profiles used to achieve and maintain regulatory compliance.

Compliance Profiles include only applicable citations for a comprehensive regulatory register
Create location specific Compliance Plans with Custom Info Sets and recurring tasks
Regulatory changes automatically prompt review of affected Profiles
Reference Change Tracking provides at-a-glance views of how Profiles are affected

Configurable SmartForms

SmartForms are online forms that can be configured to collect and analyze EHS event data, including incidents and accidents. User Personalities and Form Groups control which fields users can access for enhanced security and streamlined workflows.

Consolidate and normalize data with codified responses
Reduce data collection time and input errors with Look Up and Help fields
Link SmartForms for streamlined analysis and reporting
Prompt action and monitor progress with automated alerts and notifications

Business Intelligence

ProActivity's patented Parametric Filtering™ technology provides an elegantly simple method for analyzing trends, evaluating hazards, and pinpointing operational risks. Using interactive dashboards, EHS managers can proactively identify issues and provide advanced insights to decision makers.

Filters allow for real-time analysis of numerous data points
Interactive graphs and ‘Roll Up’ reporting allow for ‘on the fly’ analysis
User specific dashboards can be configured based on roles and profiles
Custom Reports can be saved as templates and output as needed

Compliance Calendars

Leveraging Dakota's Regulatory Library and mapped to user-specific profiles, our Compliance Calendars help reign in the chaos of EHS compliance. Compliance tasks link to related citations, audits, and incidents and provide roll-up visibility into global compliance status.

View as list or calendar and filter on Status, Due Date, Priority or other relevant fields
Action Items can be generated from incidents, audits, or compliance profiles
Action Items provide key information and link to related regulatory content
Automated email alerts ensure accountability by providing visibility to managers

Online Collaboration

Communication and transparency are inherent to the ProActivity Suite. Onboard Journals allow users to document activity while coordinating with peers and Event Logs record user activity to ensure accountability.

Permission-based access by location, role, group, and personalility
Email alerts ensure accountability by providing visibility to managers
Alerts and notifications can be escalated based on management criteria
All changes are date/time and user stamped

Mobile Workflows

Fully integrated with the ProActivity Suite, our MobileWorkflows platform provides a mobile-optimized interface dedicated to activities typically performed in the field, such as conducting audits, reporting incidents, and managing Corrective and Preventive Actions.